| ||The Alliance for Health Reform seeks to hire an energetic Office Manager to support all of the organization's operations. These include office administration, financial, meeting and event planning, IT and contract management, and other duties to create a smooth-running and collaborative work environment for the mission-driven Alliance team. We are looking for a self-motivated, focused, and pro-active team player, who has had success supporting senior staff and who enjoys being helpful and improving office environments. Strong candidates will be highly organized, friendly, meticulous, and excellent communicators.
The Office Manager, who will report to the Chief Operations Officer, will engage with all members of the Alliance team as well as external parties.
- Administer the day-to-day operations of the office, including but not limited to, opening and closing duties for the office, managing and coordinating event logistics, ordering and stocking office and kitchen supplies and equipment, identifying ways to save on office expenses, maintaining office and equipment, and act as the liaison with building management
- Welcome all guests; respond with a warm, problem-solving approach to inquiries from outsiders and staff, referring as necessary to the appropriate parties
- Maintain the Alliance's online and paper filing systems
- Help create and actively maintain an operations administration manual
- Learn and implement best practices for office management and gain satisfaction when strengthening and growing a productive and collaborative work environment and culture
Operations & Financial Support
- Partner with the Chief Operations Officer to track the Alliance's annual expenditures
- Provide administrative support to the Leadership Team, including with scheduling, filing, and expense reimbursement Provide logistical support for team meetings
- Oversee QuickBooks data entry and upkeep, including: entering deposits and donations; tracking and entering credit card expenses; entering payments; and recording all bank account transfers.
- Review reimbursements, check requests, and other accounts payable items for completeness and accuracy
- Manage banking relationships
- Process bill payments and any bank transfers on a weekly basis
- Reconcile petty cash balance and corporate credit card statements on monthly basis.
- Work closely with our accountant and assist with monthly and fiscal year-end reconciliations
- Assist with annual audit preparation and execution
- Assist with the preparation of Form 990 and 1099s
- Assist with annual budgeting process and strategic plan development
- Track investments (T-Bills) and monitor account balances
- Monitor and make suggestions for internal controls, as needed
Contracts & Grants
- Maintain an accurate listing of all contracts and balances
IT & Systems
- Be available to provide routine IT and AV support to Alliance staff, in partnership with our external IT firm
- Pro-actively research and work with the COO to implement and regularly review technology solutions that increase the productivity of the team and security of the organization
- Support HR efforts during onboarding of new employees, which includes but is not limited to compiling orientation material, setting up new computers and desks, and adding staff to various operations systems
- Provide assistance and logistical support for all-staff meetings, events, and trainings
EDUCATION, EXPERIENCE, AND SKILLS REQUIREMENTS:
- 3+ years of experience working in an office environment supporting senior staff or project teams. Nonprofit experience preferred.
- Quick learner with new software systems, and proficiency with MS Excel. While not required, applicants should note if they have experience with Quickbooks
- Excellent written and oral communication skills and rigorous attention to detail required
- Professional maturity, high sense of personal responsibility and integrity, proven ability to exercise discretion and good judgment
- Organized and results-oriented self-starter, who enjoys problem-solving, is committed to excellence, and possesses a strong sense of urgency
- Flexibility and initiative to work both independently and as part of a team
- High school diploma required
- Position is based in the Washington, D.C. area.
HOW TO APPLY:
Interested candidates should submit a resume and cover letter explaining your interest in the position to email@example.com. Please indicate salary requirements. Review of complete applications will begin immediately. No phone calls please.
This is a full-time position. Benefits include paid vacation time, health, life, and disability insurance and a retirement plan with match.
About the Alliance for Health Reform
The Alliance for Health Reform ("Alliance") is a nonpartisan, not-for-profit organization dedicated to helping policymakers understand the underpinnings of health policy, the roots of the nation's health care issues and the tradeoffs posed by various health reform proposals. Since our founding nearly 25 years ago, we have earned a reputation as an honest broker in the Washington, D.C. health policy community, and enjoy strong relationships with health policy experts, stakeholders, and policymakers on both sides of the aisle, making our briefings and events among the most widely-respected and well-attended inside the Beltway. The Alliance has conducted more than 500 briefings and other educational events on Capitol Hill and around the nation on timely and important topics.
The Alliance is unique among entities in the Washington, D.C. area in our core mission to carry out unbiased educational events for health care policymakers. We regularly bring together top national experts with key policymakers, enhancing the dialogue on difficult issues and serving as a trusted source of policy information for congressional staff and other policymakers.
Consistent with our mission to provide balanced, nonpartisan education on timely health policy issues, the Alliance is strictly nonpartisan. We do not advocate, lobby, or take positions on any legislative or regulatory matters. We believe that a fully informed debate is a healthy debate, and we plan all events to present health policy issues in a balanced way. We conduct extensive research on the briefing topic, speak with experts, and, when appropriate, hold confidential conversations with congressional and executive branch staff in both parties to better understand the current thinking on key policy issues.